ADDITIONAL INFORMATION ON DATA PROTECTION

1. Data controller

Identity: FOODIVERSE FOOD TECH, S.L (hereinafter FOODIVERSE or the company)

Postal address: Avda. dels Gremis, Parcela 28 – Pol. Ind. Sector 13 46394 Riba-roja del Túria, (Valencia)

CIF: B-97502363

Telephone: +34 96 164 29 34

Email address: info@foodiverse.com

Data Protection Officer: DPO@foodiverse.com

2. Purpose of data processing

FOODIVERSE will process your information primarily for the purpose of performing the contracts and assignments entered into.

The various processing operations that we will carry out on the information are detailed below:

  1. Responding to your requests or enquiries made as a website user, or through any of the enabled communication channels.
  2. Managing the performance of supply or service contracts that we have entered into with our customers.
  3. Managing third parties for registration as suppliers, subject to fulfilment of the requested requirements.
  4. With regard to the data of job applicants in the “Talent” section, the information will be processed for the purpose of meeting any staffing needs we may have and contacting you when we have a vacancy in order to begin the selection and recruitment procedures for joining our workforce.

We will not retain CVs that may be sent through the contact email address or any other email address on the website. CVs must be submitted through the “Talent” section of our website.

LinkedIn: Personal data processed through the platform will be processed for the same purposes as those indicated above.

3. Data retention period                

As a general rule, personal data provided will be retained for a minimum period of ten years from the date on which the contractual relationships established between customers, suppliers or collaborators and FOODIVERSE come to an end.

The information retention periods are set out below:

CUSTOMER DATA

As a general rule, they will be destroyed 10 years after the provision of the services has ended.

LAWFUL BASIS: Performance of contracts entered into with customers.

SUPPLIER AND CONTRACTOR DATA

As a general rule, after the provision of services has ended, they will be destroyed once the statutory limitation periods have elapsed. Nevertheless, they will be retained for an average of 6 years after termination.

LAWFUL BASIS: Performance of contracts entered into with our suppliers.

CONTACT DATA

Their destruction is not envisaged unless consent is withdrawn.

LAWFUL BASIS: Consent given when providing us with contact details through any of FOODIVERSE’s communication channels.

CANDIDATE DATA

3 years from receipt of the CV on our “Talent” platform.

LAWFUL BASIS: Consent given by completing the “Talent” form or the implementation, at the user’s request, of pre-contractual measures when registering for a job vacancy.

4. Grounds for data processing            

First: because they are necessary for the development of the relationship established with FOODIVERSE. Whether it is merely an enquiry or request for information, or the performance of a contract, we must process personal information in order to carry out our activities on the basis of the consent expressed when it is submitted.

Second: because if you are a customer or supplier of FOODIVERSE, there is a contractual relationship that necessarily requires us to process the information we request. This information must be retained after our contractual or professional relationship ends in order to comply with the applicable regulations.

Third: with regard to CV data, we process it because you consent to its submission for those purposes and, therefore, the submission legitimises our processing for the specific purposes.

Fourth: because it arises from a legal obligation with which FOODIVERSE must comply.

There are various circumstances in which the processing of personal data may be required by law, for example where cooperation is required by law enforcement agencies, judges or public prosecutors, for compliance with tax obligations, and in conciliation proceedings provided for in consumer and user legislation.

5. Disclosure of data to third parties              

We disclose your data to:  

CUSTOMER AND SUPPLIER DATA

  • Organisations or persons directly related to FOODIVERSE.
  • Banks, savings banks and rural savings banks.
  • Tax authorities.
  • Public authorities with competence in FOODIVERSE’s areas and activities.

CONTACT DATA

No disclosures are envisaged.

CANDIDATE DATA

Your data are not expected to be disclosed to third parties outside FOODIVERSE. However, if we believe it may be of interest to you, we may disclose them to the companies comprising the group, which you can consult on the website itself. FOODIVERSE will manage the recruitment processes advertised by the companies comprising the group, transferring the data directly to the company responsible for the vacancy.

Likewise, if we believe that it may be of interest for your application to be shared with a collaborator, we will contact you in advance to request your express consent and inform you accordingly prior to disclosure.

6. Social media

FOODIVERSE has its own profiles on various social media platforms, which are managed by our company. The purpose of these profiles is to inform interested parties about our services and also to establish a communication channel with users.

These channels are used for the following purposes:

  • Providing information about our company and our products.
  • Statistical assessments for commercial analysis and the development of services and products, as well as the improvement of commercial processes.
  • Communication with customers and interested parties.

Lawful basis
The lawful basis for this processing of your personal data is our legitimate interest in communicating with customers and the public interested in our products and services, as well as in analysing and developing services and products and improving commercial processes (art. 6, apdo. 1, letra f, RGPD). Direct contact with customers or users also takes place through our social media customer service, and the processing is therefore based on our contractual relationship or pre-contractual measures with the interested parties (art. 6, apdo. 1, letra b, RGPD).

Further information about social media platforms:

LinkedIn

LinkedIn Ireland Unlimited Company, Wilton Place 2, Dublín, Irlanda.  

If you use LinkedIn’s services, you may assign access to the content and functions of our profile to the profile on this network. For more information, please consult the LinkedIn Ireland Privacy Policy.

7. Rights available to you when you provide us with data                

Any person may ascertain whether or not FOODIVERSE is processing personal data concerning them. Likewise, data subjects have the right to request the rectification of inaccurate data or, where appropriate, to request their erasure where, among other grounds, the data are no longer necessary for the purposes for which they were collected.

Where the relevant circumstances apply, you may also request restriction of the processing of your data, in which case we will retain them for the establishment, exercise or defence of legal claims.

Finally, where technically feasible, you may request the right to have your data transferred to a third party designated by you.

In any event, to make your rights easier to understand, we have included a summary table:

Right What can I do?
Access I may consult my personal data included in FOODIVERSE’s databases.
Rectification I may request that my personal data be amended whenever I wish, provided that they are inaccurate.
Erasure I may request the deletion or erasure of my personal data in certain circumstances.
Objection I may request that my data not be processed for specific purposes whenever the circumstances permit.  
Restriction By exercising the right to restriction, I may:
 
A. Request suspension of the processing of my data:
When I contest the accuracy of my personal data, for a period enabling FOODIVERSE to verify their accuracy.
When I have objected to the processing of my personal data based on legitimate interest or the performance of a task in the public interest, while it is verified whether or not those grounds override my own.    
 
B. Request the retention of my data:
When the processing is unlawful and I have opposed the erasure of my data and requested the restriction of their use instead.
When the processing of my personal data is no longer necessary for the purposes for which they were collected, but I require them for the establishment, exercise or defence of legal claims.
Portability   By exercising this right, I may receive, in electronic format, the personal data held by FOODIVERSE. I may also request that they be transmitted directly to another entity, where technically feasible.

You may send us any concerns or suggestions regarding the processing of your personal data at DPO@foodiverse.com. You may also contact the supervisory authority (Agencia Española de Protección de Datos) directly via its website www.agpd.es.

The exercise of any of the rights requires:

  • Where applicable, substantiating the data to be amended and/or the reasons supporting erasure or objection to processing.
  • Where the right is exercised on behalf of a third party, a minor or a person lacking legal capacity, the legal representation held must be demonstrated.
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